Assistant Manager - Admin and Purchase

Location : JP Nagar, Bengaluru

Experience : 5 to 7 years

• Coordinate travel arrangements and accommodations as required.
• Handle incoming and outgoing mail and packages.
• Order office supplies and maintain inventory of supplies including Housekeeping and office stationery items,
• Assist with special projects and events as required.
• Coordinate with outside vendors for more complex building maintenance tasks.
• Manage housekeeping tasks, including cleaning common areas, restocking supplies, and maintaining a clean and tidy workspace.
• Assist with safety and security measures, such as ensuring fire extinguishers and smoke detectors are in good working order.
• Manage tasks or repairs related to ACs, CCTVs, Fire extinguishers, Electrical works, office furniture, laptops and other general requirements.
• Manage and supervise the security and the housekeeping departments.
• Review purchase requisitions and ensure compliance with procurement policies and procedures.
• Identify potential vendors and solicit quotes and proposals for goods and services.
• Analyze proposals and negotiate contracts and terms with vendors to obtain the best possible price, quality, and delivery.
• Create and process purchase orders for approved purchases.
• Follow up on outstanding purchase orders to ensure timely delivery.
• Work with the receiving department to ensure accurate receipt of goods and services.
• Maintain accurate records of all purchases, including purchase orders, invoices, and delivery receipts.
• Resolve discrepancies or issues with vendors as needed.
• Conduct periodic vendor evaluations to assess performance and identify areas for improvement.
• Maintain and update purchasing policies and procedures to ensure compliance with applicable regulations and industry best practices.
• Participate in cross-functional teams to improve procurement processes and achieve cost savings.
• Collaborate with other departments to understand their purchasing needs and develop strategies to meet those needs while achieving cost savings and maintaining quality standards.
• If you are interested, kindly share your resume at careers@incepbio.com Subject: Application for Admin & Purchase
• ⚠️ Please do not apply if you have less than 5 years or more than 7 years of experience.